Preventable incidents are a challenge that healthcare organizations face on a daily basis. In order to achieve the highest possible level of patient safety and quality care, it is important for organizations to find an incident reporting system that encourages reporting and fits their unique needs.
With roughly 86% of patient safety events going unreported due to fear of blame or retaliation, looking for an incident reporting software that allows for anonymous reporting can help organizations place the focus back on patient safety. (1)
Below are the pros and cons of this increasingly popular, anonymous approach to patient safety:
Pros of Anonymous Incident Reporting
1. Increases the number of reports submitted
A study comparing anonymous and non-anonymous incident reporting systems showed that the reporting of medical errors was 54% higher with the anonymous reporting system. (3) The study also showed that the number of near-miss reports was 3 times higher in the anonymous system.
By increasing the number of near misses and incidents reported, healthcare organizations can gain a greater understanding of safety challenges and prevent patient harm. A greater number of near miss reports means there are more opportunities to find root causes and solutions before patient harm occurs.
2. Increases communication and awareness of safety-related information
Trinity Health, the 10th largest health system in the US, implemented an anonymous incident reporting and reviewing system in 32 hospitals and four home health agencies, which lead to an increase in hospital-related safety communication. (2) Once a report is submitted, it is immediately routed to the appropriate departments and leaders for follow-up. This streamlined communication channel allows the organization to improve safety awareness across departments and increase their response time.
3. Places focus on patient safety
The ability to report an incident or near miss without citing names helps place the focus back on patient safety. By shifting from a culture of blame to a culture of encouragement, the focus shifts from blaming human error to identifying potential solutions. (2) Instead of focusing on the individual, organizations are more likely to look at systemic and root causes of safety issues. This creates a safety culture that learns from previous incidents in order to prevent future ones. (2)
4. Creates a fear-free environment
The ability to report anonymously can reduce the fear of negative repercussions for reporting incidents and near misses. Anonymous reporting provides a safe way to report serious wrongdoing in a fear and blame-free environment.
One health system recalls, “in a system that identifies fault and dispenses punishment, events tend to go underreported because the incentive is to hide information.” (2)
Cons of Anonymous Incident Reporting
1. Information gaps
Not knowing who submitted an incident report can make it extremely difficult to follow-up on missing information. The inability to obtain additional information about an incident can significantly impact the value of the report if the missing information is crucial to understanding the incident.
To mitigate such gaps in information, questions and instructions of an anonymous report should emphasize the importance of including as much detail as possible. Additionally, an effective anonymous incident reporting system should have the ability to add conditional follow-up questions that are specific to the type of incident that occurred. For example, if the “Patient Fall” is selected, questions specific to falls (such as patient risk, time of last fall-risk assessment, etc.) can automatically be added to the report to ensure that all relevant information is collected at the time of reporting. (2)
2. Less conducive for learning
Protecting the identity of the reporter can make it more difficult for organizations to openly discuss what happened, brainstorm solutions, and provide feedback. Feedback is important when it comes to learning from incidents and creating awareness about patient safety. Allowing for anonymous reporting can limit an organization’s ability to identify and track improvements.
3. Investing time to train employees
Implementing a new reporting system involves a certain level of training and support for staff. During Trinity Health’s implementation of their anonymous reporting system, the varying levels of clinical staff’s computing skills and inconsistencies in technologies across hospital locations initially posed a challenge. (2) However, standardization of technology, training, and simplified reporting processes were able to resolve the issue.
While anonymous incident reporting systems improve reporter protection, safety culture, and rate of reporting, they can also render it difficult to follow up on missing information and optimize learning. These benefits and potential downsides are important to consider when implementing an incident reporting system.
Performance Health Partner’s Solutions
Performance Health Partner’s Patient Safety Solutions includes prevention, reporting, and post-event analysis to bring your organization closer to zero harm. Learn more at https://www.performancehealthus.com/patient-safety or request a demo here.